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Having an email address associated with your domain can give your blog or business a more professional presence, but how do you set it up with GreenGeeks hosting?
Choose the Domain
Once you have logged into your GreenGeeks account, click on cPanel, located beneath Actions under the Quick Server Login.
The menu for cPanel will open up in a new tab. Scroll down until you see the section called Email and click on Email Accounts.
Click on the Create button, and you’ll see Create an email account at the top of the page. Choose the domain you want to use for your new email address.
The Domain is a dropdown menu where you can choose the domain name where you want the email address to be. It is the part that comes after the “@” symbol in your email address.
Create a Username and Password
The Username field is where you will enter the name of the email address you would like to create. This will be the part that precedes the “@” symbol in your email address.
For instance, I may enter Kimberly in the Username field after selecting “sitesteps.tech” in the Domain dropdown.
Create a password or click on Generate if you want to have one created for you. Be sure to remember your password for future logins.
Select Storage Space
Next, choose how much Storage Space you want your email account to store.
Unlimited is an option, but just keep in mind that emails do use inode space, so you may want to keep an eye on that in cPanel, where it is called File Usage. Having a bunch of emails adding up without deleting them can take up this inode space.
Plus Addressing Options
The next option you have is to either Automatically Create Folders for Plus Addressing, or Do Not Automatically Create Folders. This is up to your personal preference.
If you’re not familiar with plus addressing, also known as subaddressing, it basically is a feature that allows you to keep your email organized, as well as potentially catch when or if your email address has been compromised, sold, etc. without your consent.
For instance, if my email address was [email protected], and I was signing up for a website’s newsletter, I may not want the emails coming in from that newsletter to clutter up my primary inbox.
So if I give this website an email address like [email protected], the emails they send me would still get to me, but they would be automatically sorted into a folder called “Newsletters.”
Now if I started to see emails coming in from a company I didn’t recognize, that would alert me to the possibility that this company got my email address from the newsletter subscription I opted in for.
So by using plus addressing, it gives me the option to not only organize my folders, but it also helps me keep an eye on potential spam.
Just keep in mind that not all email accounts or clients support subaddressing, so it might be good to do some research on your mail client if this is something you are considering.
So if you click on Automatically Create Folders, it is basically the same thing as saying you want the webmail client to create a folder named newsletters if you use +newsletters at the end of your username.
Or if you decided one day to do your username +affiliates, +clients, +promos, +networking, etc., your email folder would automatically be created for you using that tag.
If you don’t want this to occur, just click on Do Not Automatically Create Folders.
If you want a welcome email sent to you with instructions to set up a mail client, keep the next box checked. Then click on Create.
Check Your New Email
When you go back to your email accounts page in cPanel, you should now see in the list the email address you have created. To view your email, click on the Check Email box.
A new tab will open, and there are a couple of ways you can view your email from here.
You can choose your webmail client, which we see roundcube and horde are available through GreenGeeks cPanel, or if you want to view your email using a mail client, click on Configure Mail Client.
Configure Mail Client will give you information that you can use to log into your account using a mail client. I won’t go into detail about setting up a mail client in this post, but just so you know, that information is available on the site.
In my YouTube video, I take you through both roundcube and horde so you can see how it appears online.
To open the webmail client, simply click on the option you prefer, then click Open (the blue button displayed under the image at the top left of the page).
If you have one that you prefer over the other, you have the option to open your inbox as soon as you log in, by clicking on the checkbox to the right of Open. Each webmail client has a different visual display, and roundcube has an option to change their user interface as well.